Port Operations Coordinator | Piraeus

Join our team as a Port Operations Coordinator responsible for the preparation of proforma invoices, port cost forecasts, and ensuring that disbursement accounts (D-As) are accurate based on the received costs. The role involves close collaboration with the manager and the billing department to ensure that all financial documentation aligns with actual costs and operational needs.

ABOUT THE JOB

1. Proforma Invoices Preparation:
   • Gather necessary data to prepare accurate proforma invoices for port services.

   • Prepare and review proforma invoices for vessels calling at all ports in Greece, ensuring all expected costs are accurately estimated and detailed.

2. Port Cost Forecasting

   • Prepare detailed port cost forecasts, ensuring estimates are aligned with operational needs and expected port services.

   • Track and analyze variations between forecasted and actual costs, providing explanations and insights for adjustments.

   • Collaborate with the manager to update forecasts as required based on emerging needs.

3. Collaboration with billing department

   • Coordinate with the billing department to ensure that all disbursement of accounts (D-As) accurately reflect the costs received and match the proforma invoice.

   • Provide necessary support to the billing team, ensuring all financial data is properly captured and accounted for when preparing the final disbursement accounts.

   • Assist in ensuring that the D-As are aligned with the actual costs incurred for port services.

   • Oversee the timely receipt of all Disbursement of Accounts (D-As) from subagents, within required timeframes for processing and invoicing.

4. Financial Reporting
   • Analyze financial reports in coordination with billing department and maintain accurate reports related to port costs, proforma invoices and disbursement accounts as well as all relevant vendors.
   • Provide relevant data to support financial reviews and decision making of the management
   • Keep the manager informed of updates, discrepancies or critical financial matters as they arise.

ABOUT YOU

• Excellent communication skills in English language, both written and oral.
• Experience in a financial accounting role, preferably within a port agency or maritime industry would be a plus.
• Previous experience of financial reporting, proforma invoicing, port cost forecasting and port -related financial documentation is required.
• Analytical mindset with the ability to interpret financial data.
• Good office administration and organizational skills with a keen eye for attention to detail. 
• Knowledge of Microsoft Office programs.

ABOUT OUR OFFER 

• Competitive salary and benefits as standard

• Career progression opportunities in more than 50 countries worldwide 

• Develop yourself as part of a friendly, richly diverse and virtual international team

• Exceptional approach to your learning - access to free learning platforms & language lessons

TUI Musement is a leading Tours & Activities business. It combines a scalable digital platform with local service delivery, to offer excursions, activities, tickets and transfers in more than 50 countries worldwide. There are over 130,000 ‘things to do’ in all major holiday and city destinations, which are distributed through B2B partners, via the Musement and TUI websites and direct to TUI customers. We also offer services to cruise lines through Intercruises Shoreside & Port Services in ports worldwide. TUI Musement sold around 10 million excursions, tours and activities delivered by our international colleagues located around the world and is one of the major growth areas of TUI Group. 

We love to see your uniqueness shine through and inspire the future of travel. If you would like to read more about what Diversity & Inclusion means to us simply visit Our DNA.

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